> ## Documentation Index
> Fetch the complete documentation index at: https://docs.gradingpal.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reuse Rubric

> Save time by importing rubrics from previous assignments or existing documents

Save time when creating new assignments by reusing rubrics from previous assignments or importing rubrics from existing documents.

***

## Ways to Reuse a Rubric

When creating or editing an assignment's rubric, you have two options for reusing existing rubrics:

<CardGroup cols={2}>
  <Card title="Reuse Existing Rubric" icon="rotate">
    Copy a rubric from one of your previous assignments
  </Card>

  <Card title="Import from File" icon="file-import">
    Extract a rubric from a document (PDF, Word, etc.) you already have
  </Card>
</CardGroup>

***

## Reusing an Existing Rubric

During assignment setup, on the rubric step:

<Steps>
  <Step title="Click Use Existing">
    Click **Use Existing**
  </Step>

  <Step title="Select Reuse Existing">
    Select **Reuse Existing** from the dropdown
  </Step>

  <Step title="Browse Rubrics">
    Browse your previous rubrics. Each rubric shows:

    * Assignment name it came from
    * Class name
    * Number of criteria
  </Step>

  <Step title="Select Rubric">
    Click to select a rubric
  </Step>

  <Step title="Rubric Copied">
    The rubric is copied to your new assignment
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/alaynaai/K27i5qY8uIx7ZcEU/images/teacher/assignment-management/reuse-existing-menu.png?fit=max&auto=format&n=K27i5qY8uIx7ZcEU&q=85&s=77edd9fd66b6c70fc696e11a81aba4d4" alt="Use Existing dropdown with Reuse Existing option" width="1180" height="492" data-path="images/teacher/assignment-management/reuse-existing-menu.png" />
</Frame>

<Frame>
  <img src="https://mintcdn.com/alaynaai/K27i5qY8uIx7ZcEU/images/teacher/assignment-management/rubric-selector.png?fit=max&auto=format&n=K27i5qY8uIx7ZcEU&q=85&s=6d89f234282a4b4f190e729eb81b3811" alt="Rubric selector showing previous rubrics" width="1698" height="1176" data-path="images/teacher/assignment-management/rubric-selector.png" />
</Frame>

### What Gets Copied

* All criteria names and descriptions
* All levels with their point values
* Level descriptions

<Note>
  The copied rubric is independent—editing it won't affect the original assignment.
</Note>

***

## Importing a Rubric from File

If you have a rubric in a document (like a PDF handout or Word file):

<Steps>
  <Step title="Click Use Existing">
    Click **Use Existing**
  </Step>

  <Step title="Select Import from File">
    Select **Import from File**
  </Step>

  <Step title="Choose Source">
    Choose your source:

    * **From your Device** - Upload a file from your computer
    * **From Google Drive** - Select a file from your Google Drive
  </Step>

  <Step title="Wait for Extraction">
    Wait for the AI to extract the rubric
  </Step>

  <Step title="Review and Edit">
    Review the extracted rubric and edit as needed
  </Step>
</Steps>

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/alaynaai/images/teacher/assignment-management/import-file-menu.png" alt="Import from File submenu" />
</Frame>

### Supported File Types

* PDF documents
* Word documents (.doc, .docx)
* Google Docs (via Google Drive)
* Text files

### Extraction Tips

For best results, your document should have:

* Clear criteria names
* Defined performance levels (e.g., "Excellent", "Proficient", "Developing")
* Point values or score ranges
* Descriptions for each level

The AI reads the document and extracts a structured rubric. If extraction doesn't capture everything, you can edit the rubric manually after import.

***

## When Each Option Works Best

| Scenario                              | Recommended Option        |
| ------------------------------------- | ------------------------- |
| Same rubric as last semester          | Reuse Existing            |
| Standard rubric your department uses  | Import from File          |
| Rubric from a colleague (shared doc)  | Import from File          |
| Slight variation of a previous rubric | Reuse Existing, then edit |
| Building on an existing document      | Import from File          |

***

## Editing After Import

After reusing or importing a rubric, you can:

* Add or remove criteria
* Change point values
* Edit descriptions
* Add or remove performance levels
* Rename levels

<Note>
  Changes only affect the current assignment—original rubrics remain unchanged.
</Note>

***

## No Rubrics Available?

If "Reuse Existing" is disabled, you haven't created any assignments with rubrics yet. You can:

1. Create a rubric manually
2. Generate one with AI
3. Import from a file

***

## Related Articles

* [Set Up Writing & Multi-Media Assignments](/teacher/grade-your-assignment/setup-writing-multimedia-assignments)
* [Set Up Structured Assignments](/teacher/grade-your-assignment/setup-structured-assignments)
* [Edit Assignment Details & Rubric](/teacher/assignment-management/edit-assignment-details-rubric)
* [Duplicate Assignment](/teacher/assignment-management/duplicate-assignment)